The duties of facilities managers go beyond maintenance of business facilities; they also need to anticipate unexpected occurrences that can be detrimental to their companies and take effective measures to prevent them.
Addressing risks can be a daunting task for facilities managers, especially those who need to manage large business facilities.
However, with the help of technology, they can make significant improvements to their current facility management systems and keep risks to a minimum.
Here are five ways that facilities managers can use technology to reduce risks….
Reduce Losses
Certain things that happen within business facilities can cause companies to lose substantial amounts of money.
For instance, some employees or vendors may decide to commit fraudulent acts.
One thing that facilities managers can do to detect and prevent fraud is to use advanced reporting systems to identify inconsistencies in record-keeping.
Technology can also help facilities managers maximize the value of business facilities.
Workplace management software is an effective tool for uncovering unprofitable activities such as underutilization of spaces and failure to realize employee potential.
Many solutions (including https://www.facilitron.com/facility-owners/facility-management-software/) can help schools manage public space rentals and report on work order status across their districts.
Keep Business Facilities Secure
Burglary, intrusion and vandalism can have drastic consequences, and facilities managers have to make sure that their facilities have adequate protection against these criminal activities.
The advancement of technology has brought about many new security devices and systems that can help businesses stay safe, such as CCTV surveillance, access control, biometric identity verification, intrusion detection, police-connected alarm system, package screening, asset monitoring and weapon detection.
Facilities managers can reduce security risks significantly by using a combination of these systems and devices.
Improve Data Access
Businesses have to make their data easily accessible to their employees in order to operate optimally, but they also have to control access to their data for security reasons.
The advent of Cloud computing has enabled businesses to get the best of both worlds.
According to an article entitled “5 Ways Technology Can Help Facilities Managers Reduce Risk“, this new technology makes it possible for authorized employees to gain access to their companies’ data from anywhere in the world. It also helps businesses monitor the security of their data more closely.
Minimize Loss of Productivity
The effectiveness and efficiency of facility management can have a significant impact on productivity.
For example, if technicians are able to repair or upgrade equipment or facilities quickly, they can help minimize work interruptions and maximize the productivity of employees.
Presently, there are facility management mobile apps that can be used to streamline and monitor facility services, one of which is iOffice’s Facility Service Request.
Keep Expenses in Check
It is not uncommon for errors to occur in inventory reports, and these errors can cause businesses to miscalculate their expenses. Facilities managers can use asset management solutions to record and keep close track of their companies’ expenses.
Technology is playing an increasingly important role in facility management.
By using technology to reduce risks, facilities managers can help their companies achieve higher levels of operational efficiency and productivity, and boost their profits significantly.
About the Author: John McMalcolm is a freelance writer who writes on a wide range of subjects, from social media marketing to Cloud computing.