The global pandemic has made deep cleaning essential for businesses, where maintaining a sanitary office became vital to your business’s success. As a business owner or manager, you don’t have the time to clean or simply don’t want to risk hiring a janitor or cleaning lady that might get in the way of your other work activities and handling other fees this position would require personally. Instead, opt for a professional cleaning service. This short guide can help you pick the perfect service for your company.
Local services and scheduling
Start by checking out local options. Apart from helping local businesses and your closest community, you can cover one of the greatest inconveniences in outsourcing matters – the availability, specifically urgent responses. The flexibility of a company can be a major obstacle in contract signing, like the overlap of your working hours, or simply the ability to fit into your routine. The local companies, considering that they are physically closer, could prove to be easier to schedule with and reach in an emergency.
Inspect the available online reviews
The quickest, most convenient way of researching a company is to read the reviews on their Google or social media accounts (pay attention to LinkedIn, as well!). Also, check the more recent reviews, and rely on those more than the older ones. With frequent changes in each industry, great changes had to be made, and therefore, it is simply not the same case anymore.
Choose the services you need
To know which services to look for, you should know what you need. When you want to learn how to maximize efficiency, you need to understand the needs of your business first. Do you require regular cleaning or do you want to schedule daily deep cleaning? What are the most important areas that need thorough maintenance? With this in mind, make a list of services that your company would benefit from. Check the office, the types of surfaces, the size and scope of the rooms, number of windows, etc. Even if you get the estimations from multiple companies, you should know what you want. Most provide mopping, vacuuming, cleaning, bathroom sanitizing, dusting, and carpet cleaning. The new circumstances have made the disinfection a special service, like the one that professionals at Crystal Maids offer.
Check the office, the types of surfaces, the size and scope of the rooms, number of windows, etc. Even if you get the estimations from multiple companies, you should know what you want. Most provide mopping, vacuuming, cleaning, bathroom sanitizing, dusting, and carpet cleaning. The new circumstances have made the disinfection a special service, like the one that professionals at Crystal Maids offer.
Compare quotes
When you choose a few ideally local services with the type of services that you need, do contact each. Ask for inspection, the details on their offer, and the scope of services that can be included as a package, and which would be charged differently. You will probably need to fill out a form with details of the space you want to be cleaned and services included to get the offer, but once written down it can be simply copied to each chosen company.
Ask for references
Additionally, you can always ask for their recommendations from the other contractors, even specifically for other businesses they have cooperated with. Handing over the responsibility of your employees and customers’ space is reason enough to require confirmation that they are a reputable company. Contacting the other customers will give you an idea of who they work for and how long, eventually helping you decide if you can trust them.
Insurance and licensing
You also need proof that they are legit and a real company that shows responsibility for their customers and employees. Therefore, you would also need to check their insurance for the employees and the scope of those insurance plans. If anything happens, you should know which part would be your responsibility. You can check them via their ABN, which must contain the most recent publicly available business contact and other details.
Carefully check contract
When you get the sample of the contract, scrutinize the papers. Each point should be double-checked, especially the ones regarding insurance, responsibility, and longevity of the contract. You have to have a way out if you are not satisfied in some way. Keep an eye out for any potential hidden expenses in the contract. You can even put in the details about the products that will be used or some ingredients you’d want to avoid. Trial period and feedback responsiveness are also a part of the contract that should be paid special attention to, especially since you are looking for a company for longer cooperation.
Customer service
The professionals that will be coming to your company may be meeting you and your employees, and as such, you have a right to meet the person or the team in question. Chances are that if a cleaning company can keep up with the business demands for years, their team is probably well-versed and knows how to handle different duties. Additionally, you are their customer in the end, so it is vital that you are satisfied with the provided service.
Eco-friendly and employee-friendly options
Check to see if the organization you’re considering hiring implements environmentally friendly procedures and practices. Many cleaning companies are progressively adopting green solutions. Green cleaning reduces human exposure to harmful chemicals and possibly hazardous waste, thus minimizing any negative impacts on the environment. They should use modern equipment that doesn’t produce a lot of noise and gets rid of bacteria and viruses effectively. Your employees might have a health concern that should be cared about specifically, like allergy or autoimmune disease, where you must provide them safe working conditions.
Author bio:
Alison Pearson is an interior design student. She is a writer and designer, and her ultimate passion is art and architecture. She is also a bibliophile and her favourite book is “The Sound and the Fury” by William Faulkner. Follow her on Twitter.